Vendor bills and GST invoice management
Every bill tied to its purchase order, its site and its tax treatment — and every payment traceable to the bill it settled.
ஒவ்வொரு bill-உம் அதோட PO, site, GST-யோட சேர்ந்து. எந்த payment எந்த bill-க்குன்னு தெளிவா தெரியும்.
Bills are a pile. Some are paid twice, some are never found, and the GST input credit you are entitled to depends on an accountant reconstructing the year from that pile.
GST done the way the law reads it
A vendor bill treats the supplier as supplier and your company as recipient, with the right place of supply and the right CGST/SGST or IGST split. A client invoice inverts that. Getting the direction right is the difference between a valid tax invoice and a rejected input credit.
- Correct CGST/SGST and IGST treatment by place of supply
- TDS where applicable, including the gross-up rule
- Your GST identity held at company level
Verified against what you ordered
A bill references its purchase order, so quantity and rate variances surface at entry rather than at audit. Approval is a step, not an assumption.
Payments allocate themselves
Pay a vendor and the money settles their open bills oldest-first across the whole account. Part payments are normal and handled: the remainder stays outstanding and carries forward.
Reversible, never erased
The ledger behind all of this is audit-grade. A mistake is corrected by a reversing entry that stays on the record, not by quietly editing a number — which is what makes the books defensible.
Questions builders ask
Does it produce GST-compliant tax invoices?
Yes. The GST engine applies the correct treatment based on supplier, recipient and place of supply, and distinguishes a vendor bill from a client invoice rather than treating them as the same document inverted.
Can I export to Tally?
Yes. Tally export is built in, so your accountant keeps working the way they already work instead of re-keying the year.
What happens if I record a bill wrongly?
It is corrected by a reversing entry that remains visible in the ledger. Nothing is silently overwritten, which is what makes the trail hold up under scrutiny.
Works with
Before you choose software
How the job itself works, written for builders — no product pitch.
- What a construction contractor’s tax invoice has to contain6 min read
- RA bills in construction: what a running account bill has to contain7 min read
See it on one of your own projects.
We set up a real site of yours during the demo — your rates, your vendors, your crew.