Vendor and supplier management for construction

One account, every site

Vendors are company-level, not site-level, so a supplier serving four projects has one running balance — which is how they think about you, and therefore how you need to think about them.

• —Running outstanding across every site
• —Payments allocated over the vendor's whole account, oldest first
• —GST details held per vendor for correct tax treatment on bills
• —Vendor types and trades you define, not a fixed enum

Contractors and work orders

Labour subcontractors are handled as work orders, including running-account arrangements where no fixed value was ever agreed — because that is how a lot of real work is let, and blocking a payment until someone invents a contract value is how systems get abandoned.

• —Fixed-value, milestone and running-account work orders
• —Variations recorded against the order
• —Payments never blocked for want of a contract value

Purchase to payment in one line

Purchase order, delivery, bill, payment — each step references the last, so a payment can always be traced back to what it bought.